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Cash Register and Inventory System
Version 2.9
3/28/91
(c) Copyright 1989Ä1991 Computech
All Rights Reserved Worldwide
This version of CRIS is being distributed as Shareware.
ÄÄÄÄ ÄÄÄÄÄÄÄ
Our registration fee is $35.00; which entitles you to use our software,
receive limited phone support, and puts you on our mailing list, describing
updates and new Computech software. A site license is also granted to all
registered users.  This is a considerably smaller amount than most PointÄOfÄSale
Systems with similar features.
*  *  *  *  *
DISCLAIMER:
ÄÄÄÄÄÄÄÄÄÄ
Computech cannot guarantee the accuracy of the CRIS software system.
CRIS 2.9 is believed to be errorÄfree. However, Computech assumes no
liability whatsoever for the use or accuracy of this software. This includes,
but is not limited to, loss of profit, or any type of commercial damages.
SECTION 0.0: TABLE OF CONTENTS
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Disclaimer (PLEASE READ!)
Installing CRIS 2.9 ....................................... 1.0
Loading and Running ....................................... 1.1
Configuring (Setup) ....................................... 1.2
Converting from CRIS 2.0 .................................. 1.3
Inventory Menu
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F1 Help .............................................. 2.0
F2 Add  (an item)..................................... 2.1
F3 Edit .............................................. 2.2
F4 Del  .............................................. 2.3
F5 Srch .............................................. 2.4
F6 Rept .............................................. 2.5
F7 Util (Access Utilities Submenu).................... 2.6
F8 Inv  (Enter Invoice/Register Area)
E  Exit (Exit to DOS)
Invoice Menu
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F2 Add  (an invoice).................................. 3.0
F3 Edit .............................................. 3.1
F4 Del  .............................................. 3.2
F5 Srch (Search for an invoice)....................... 3.3
F6 Prt  (Print an invoice)............................ 3.4
F7 Pay  (Mark an invoice as paid)..................... 3.5
F8 AdIt (Add an item)................................. 3.6
F9 EdIt .............................................. 3.7
F0 DeIt .............................................. 3.8
Up   (Display previous invoice)
Dn   (Display next invoice)
Ret  (Return to inventory menu)
Exit (Quit CRIS 2.9)
Creating Reports with CRIS 2.9 and dBase .................. 4.0
Customizing CRIS 2.9, Fee Schedule, & Peripherals.......... 5.0
ThankÄYou's & Acknowledgements............................. 5.1
Coming attractions......................................... 5.2
Other Computech software................................... 5.3
SECTION 1.0: Installing CRIS 2.9
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CRIS 2.9 requires a machine with a hard drive, and preferably 640k of
memory, although 512k is sufficient. (Memory's so cheap now anyway!)
Put the CRIS 2.9 floppy in drive A:.
A> install [ENTER]
A "CRIS29" directory is created on the hard disk.
CRIS29.ZIP is copied, then unÄcrunched.
To select COLOR mode, type:
C:\CRIS29> COLOR [ENTER]
To select MONOCHROME MODE, type:
C:\CRIS29> MONO [ENTER]
That's all there is to it!
SECTION 1.1: Loading and Running
The installation program should have put CRIS.BAT in your "C:\" directory.
So, assuming your root directory is in your path ("PATH=C:\"), all you need to
do is type "CRIS".
SECTION 1.2: Configuring (Setup)
The setup routine runs from the "F7Util" option under the inventory menu.
From the inventory menu, hit either the 7 or F7 key to access utilities. Setup
should be the last option. Highlight it with your arrow keys, then hit
[ENTER].  On the setup screen, type in your company name, address, city, state,
zip, phone number, and sales tax rate for the state you're in. If you have an
IBM Graphics Printer or compatible* indicate a "Y" for the printer prompt.
*and printer capable of printing extended ASCII characters such as "³ÄÙÚ¿À". Of
course, if you're printing this, these should appear as lines, not letters.
SECTION 1.3: Converting from CRIS 2.0
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A conversion utility is available (if not included in your CRIS29.ZIP
file.)  For this routine to work properly, your CRIS 2.0 directory must be
named "CRIS20", and reside on the same drive as your \CRIS29 directory.
This routine will extract information from the databases in your CRIS20
directory, and append it to the new CRIS29 databases. An option is included
with the conversion program to delete the old CRIS20 directory after the
conversion is complete. It is recommended to manually delete this directory,
rather than have the conversion program delete it. This way, you can be SURE
your data was converted properly.
SECTION 2.0: Help (with help!)
You may use the following keys to page through the online help routine:
Arrow keys (move in the desired direction)
CtrlÄHome  (top of documentation)
CtrlÄEnd   (bottom of documentation)
PgUp       (Page Up)
PgDn       (Page Down)
Esc        (Quit the online help)
SECTION 2.1: Add an item
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After selecting this option, the following screen will appear:
Inventory          CRIS: Cash Register and Inventory System           Add Screen
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³ Part number: (part/item no.)        Description: (description of item)       ³
³ List price:  (customer price)       Location:    (where is part located?)    ³
³ Back order:  (if any back ordered)  Alt. Location: (or where else?)          ³
³ On order:    (if any on order)      In stock:     (how many are in stock?)   ³
³ Class code:  (single digit code /                                            ³
³               your ref.)                                                     ³
³ Replaced by: (who bought item)      Sug. stock:   (Warning flag for low inv.)³
³ Previous no: (prev. purch. qty.)                                             ³
³                                                                              ³
³ Sub part no: (other # subst.)Vendor:(vendor part,or sub. 1)   Cost: (part)   ³
³ Sub part no: (subst. item)   Vendor:(vendor name of sub. 2)   Cost: (sub2)   ³
³ Last purc:   (last purc. qty)Date:  (date last purc.)         PO: (po #)     ³
³ Comment: (any applicable comments)                                           ³
ÀÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÙ
Enter information about your part. When done, Hit CtrlÄW to access this
add screen menu:
Selection                                   Command
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1New Entry                         Save current entry, enter new
part.
2Edit                              Alter data on current item.
3Done & Save                       Save current entry, exit to
opening menu.
4Abort                             Return to opening menu withÄ
out saving current entry.
SECTION 2.2: Edit an item
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Edit the part your cursor is on. Review the help screen commands
if you have a question on how to move about the inventory menu.
1Done & Save                       Save current entry, exit to
2Abort                             Return to opening menu withÄ
out saving changes.
SECTION 2.3: Delete an item
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After you select this option, you will be asked for confirmation of
the deletion. Select "Continue" to delete, or "Abort" to abort.
SECTION 2.4: Search
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After selecting this option, you will be prompted to search by
description, part number, or turn search off. While in the search mode,
only records meeting search specifications are displayed.
1Part number                       Activate search mode, search
for part numbers meeting
entered criteria. (You will
have an input window to enter
the part number you are lookÄ
ing for.)
2Description                       Activate search mode, search
for descriptions meeting
entered criteria.
ESC to cancel                      Turn off search mode, display
complete listing of parts.
Entering criteria: In the input box, you may enter either a whole
description or part number, or a fragment of one.
CRIS will take this input and filter out records that
don't meet this criteria.
For example, entering "1" as a part description will
display all part numbers beginning with "1".
An input of "Washers" will display all the
"Washers" ("Washers *") in stock.
SECTION 2.5: Reports
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The report option will display a current listing of available reports.
You may highlight the report you want listed, and hit enter.  To exit the
Report popÄup menu, hit [ESC]. After selecting a report, select the type
of output you want (screen,printer).  If you run a report to the screen,
hit a key when done. Please see the new section on creating your own reports,
if you feel others are necessary.
SECTION 2.6: Utilities
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This option allows you to access several database maintenance utilities.
Highlight the desired option, then strike [RETURN].
CleanÄup                           Remove all records from the
transaction database predating
nn/nn/nn. (You are prompted
to enter a particular date after
making this selection).
(Re)Index data                     Reindex all databases. If there
are no index files, indices are
created.
Align paper                        Align fullÄsize paper. (8 1/2" x 11").
Bill all                           Print invoices for all outstanding
transactions.
Setup                              Enter various system defaults.
SECTION 3.0: Add an invoice
Add a new transaction to the database. After selecting the option, you
are prompted for transaction information. Highlight the category you wish to
add data to, and strike enter. When done entering the desired data, strike
return. You may exit the transaction edit popÄup with the ESCape key.
SECTION 3.1: Edit an invoice
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After selecting this option, an edit window will appear. Edit the desired
information, then strike [ESC] when done.
SECTION 3.2: Delete an invoice
Remove current transaction from database. Parts on invoice WILL NOT be retu
the invoice database, the data will be cleared.
SECTION 3.3: Search for an invoice
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Search for a transaction by invoice (transaction) number.  This function
will operate if there are multiple transactions on file.
SECTION 3.4: Print an Invoice
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The "Prt" command will print the current transaction on your printer.
You will be prompted for confirmation, and for printer setÄup.
SECTION 3.5: Pay
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The "Pay" option will tag a transaction as "Paid". If a transaction is
"Paid", no alterations can be made without marking it as "UNPAID". If a
transaction is currently "PAID", it is toggled to "UNPAID".
SECTION 3.6: Add a part/item
Add a part to the transaction. You will be prompted for quantity, code*
(may or may not be used), and part or item number. If this part is found in
stock, the remaining data (description, unit price, and total) is filled
automatically. Otherwise, the you're prompted for a description and unit
price for the item*.
*  These items were not found in inventory, so no inventory
maintenance is performed.
** Codes may be blank (for regular merchandise), or:
"S" Ä Shipping charge
"L" Ä Labor charge
"N" Ä Non taxable item
"P" - Payment
"D" - Discount
"M" - Merchandise (optional)
SECTION 3.7: Edit an item
Edit a part on the transaction form. Puts an edit cursor in the area
you're currently in.
SECTION 3.8: Delete an item
Remove a part from the transaction form, and return it to stock. If
there is no corresponding part in inventory, it will be deleted.
SECTION 4.0: Creating Custom Reports with CRIS 2.9
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Programmers are encouraged to create custom reports in CRIS 2.9, and,
distribute the INDEX.DBF, FORMS.DBF, and any applicable .FRM files in ZIP
files to the general public. I will briefly discuss how CRIS runs, and, if
you own dBase III+, or a report generator program (Such as "RL" supplied by
Nantucket), how you can quickly create reports.
Choose the fields you with to report on. Check the INDEX.DBF file to
see if these fields are indexed in the manner you wish. (It will be fairly
obvious to any dBase programmer as to the methods I use in indexing files.)
If an index does not currently exist, append a record to INDEX.DBF with the
database name you wish the report from, and the correct index key.
Use your report generator to create a report or label form.
Append a record to the FORMS.DBF file, in the following manner:
. use forms
. append
[ replace the following fields with the necessary information ]
Structure for database: F:forms.dbf
Number of data records:       7
Date of last update   : 09/05/90
Field  Field Name  Type       Width    Dec
1  FILENAME    Character      8        <- filename of report form, no .EXT
2  DESCRIPT    Character     20        <- a short description of the report
3  INDX        Character      8        <- index file assoc. with report.
4  EXT         Character      3        <- extension, either "FRM" or "LBL".
5  DBNAME      Character      8        <- database name assoc. with report.
6  FILTERS     Character     50        <- any special filters for database
information.
[ the following is a LISTing of the FORMS.DBF file supplied with CRIS 2.9 ]
. list
Record#  FILENAME DESCRIPT             INDX     EXT DBNAME   FILTERS
1  COMMISS  Commission Report    COMMISS  FRM INVOICE
2  MAILLIST Customer mail labels INVMAIL  LBL INVOICE
3  VALUE    In Stock,Stock Value INVENTOR FRM INVENTOR
4  REORDER  Low stock, Re-Order  INVENTOR FRM INVENTOR instock<sstock
5  INVOICE  Outstanding Bills    INVREP   FRM INVOICE  paid<>'Y' .and.
rdate>=mddate
6  INVOICE  Paid Invoices        INVREP   FRM INVOICE  (payments<>0
.or. paid<>'N')
.and. rdate>=
mddate
7  INVENTOR Qty. Sold            NOSOLD   FRM PARTS    date<=menddt
.and. date>=mddate
I hope this information is useful to any programmers, or soon-to-be
programmers.
SECTION 5.0: Fee Schedule, Peripherals, and Customization
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There have been many requests recently for customized versions of this software
for a variety of businesses. Custom work is gladly done, under the following
conditions:
1. The customer has a registered copy of CRIS, or pays the
registration fee.
2. The finished product remains the property of Computech.
Computech reserves the right to sell, modify, transfer, etc.
the customized version of CRIS. "Pirating" customized versions
of CRIS is strictly prohibited.
3. Computech charges an hourly rate of $45.00 for custom
work, whether with the CRIS software, or any other software
package. Payment terms and plans are negotiable.
FEES, as of 3/28/91:
Registration ...........................................   $  35.00*
Plastic wand bar code reader, with
bar code printing software .............................     350.00
Other bar code readers .................................       CALL
Custom Programming Rates (per hour) ....................      45.00
Sales tax, if WI business, resident ....................       5.0%
Turnkey systems with CRIS installed ....................       CALL
Novell LANS (Computech is an authorized reseller) ......       CALL
Monthly maintenance plans (per month) ..................      50.00
Lantastic & Network versions of CRIS ...................       CALL
*CRIS REGISTRATION ENTITLES THE USER/COMPANY TO A SITE LICENSE.
PRICES ARE SUBJECT TO CHANGE WITHOUT NOTICE.
SECTION 5.1: Thank you's!
Thank you for your support. We greatly appreciate the reviews CRIS has
received, and the helpful comments made by a great many people. I would also
like to thank Rod Melendez of Miami, Florida; and, Mike Lange of Southwest
Rental Corp. in Tempe, Arizona for their suggestions and support.
And, of course, to my fiance, Nancy, for her patience the past six months.
Matthew A. McCoy, Owner
Computech
SECTION 5.2: Coming attractions
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"OK, all this stuff is fine-and-dandy. but where is CRIS going?"
Our goal at Computech is to create an effective pointÄofÄsales package
that anyone can use, with a minimum of expense. Good software should be easy
for people to learn, as well as teach their employees. We believe CRIS
fulfills these requirements...  CRIS is flexible!
* Future versions of CRIS will be optimized for speed. Network support
will also be added (probably for an additional fee).
* CRIS is written in Clipper (Summer '87), so it is fast, from XT's to
486's.
* Because its databases are dBase III+ compatible, the data entered
through CRIS can be used with a variety of packages.
* Reports can be quickly developed and installed in CRIS.
* CRIS can be easily (and inexpensively!) adapted to a wide range
of businesses.
SECTION 5.3: Other Computech Software
* Medical Services Database and Mail System (v 2.2)
MSDMS completely automates the billing and payroll process for
temporary nursing facilities. MSDMS keeps complete reports for
payroll taxes, ledgers, license expiration dates, and much more.
Please call for pricing or other info.
* PC FlowerShop (tm) - The invoicing and customer tracking system
for florists. PC Flowershop helps any floral shop organize its billing
system, send out reminders to unpaid accounts, and do mailings to
past customers for specific holidays that might apply to them.
Registration fee, $35.00.
* QuickPay (tm) The premier payroll package. If you've given up on payroll
services, or have thrown out other packages because they're too
difficult, this is the package for you. Some of QuickPay's features
include: Impro/Share, Seniority Reports, a variety of State and
Federal Reports, and, most importantly, a quick, easy-to-use commission/
hourly entry format. QuickPay prints hundreds of paychecks every week!
* Mailadex II (tm). This is a powerful, yet simple mailing list program.
Use flexible report generation routines like those with CRIS 2.9 to
produce mass mailings. Mailadex II currently handles mailing lists for
a nightclub, several shoe/clothing stores, and a futon shop in the
Milwaukee Area.
* Word Processor Document Management System. Are you constantly paging
through filenames in your word processor directory, and you don't know
what you're looking for? Wouldn't it be easier to call up letters by
a description rather than a filename with word processors that don't
have this feature? Now you can with WPDM.
If you contact Computech with a previously unreported bug in CRIS
2.9, you will receive a corrected copy.
We hope you enjoy CRIS 2.9. Contact us for any of your computing needs!
COMPUTECH
4320 N. Maryland Ave.
Shorewood, WI 53211
(414) 283-1865
Any trademark mentioned in this documentation is the property of its respective
owner.
End of CRIS 2.9 Online Help! Ä Documentation File.